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When you enable budget appropriation by selecting Enable budget appropriation in the General ledger parameters form, posting definitions must be used to record budget register entries to the general ledger. Therefore, when 606500-OU_1-OU_3566-Training is evaluated, generated entries are created for the accounts that are defined in the Generated entries pane for the posting definition. In this example, any account that is part of Account Structure - P&L matches the posting definition criteria. Generated ledger entries are created to record the encumbrances. Ledger entries generated from the posting definition The accounts and dimension values come from the accounting distributions that you enter for a purchase order line, or they come from the accounts and dimensions that are automatically generated based on the default settings for vendors, items, categories, and dimension templates. Transactions with the accounts, dimension values, and amounts *A blank value in the Match account number field means that all matching accounts in the defined account structure are part of the matching rule. Then, in the Purchasing area of the Transaction posting definitions form, you can select the Purchase order transaction type to associate the posting definition with purchase orders.Īll voucher transactions for purchase order encumbrances must balance, which means that debits must equal credits, in each unique dimension on a voucher.
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Posting definitions for encumbrances are set up for the Purchasing module in the Posting definitions form.
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In most cases, all expense accounts are reserved on the balance sheet. When you enable encumbrance processing by selecting Enable encumbrance process in the General ledger parameters form, posting definitions must be used to record encumbrances to the general ledger for any accounts that should be reserved. (Click General ledger > Setup > Posting > Transaction posting definitions.) After you associate a posting definition with a transaction type and select Use posting definitions in the General ledger parameters form, all transactions of the selected transaction type must use posting definitions. To associate a posting definition with a specific transaction type, use the Transaction posting definitions form.